Operations Coordinator

About This Role

This Operations Coordinator role provides daily administrative and operational support to the Pennsylvania Distribution Center. Working closely with the Senior Operations Coordinator and Operations Leadership Team, the role maintains accurate reporting, coordinates vendor and supply needs, and assists with various operational activities to ensure the facility runs efficiently.

Responsibilities

• Maintain daily operational trackers, Excel spreadsheets, and reports to ensure accurate and timely information
• Prepare labor code reports, identify discrepancies, and process necessary corrections
• Communicate employee call-outs prior to the start of each shift
• Coordinate with external vendors regarding facility repairs, maintenance requests, and operational needs
• Order and maintain distribution center supplies, including monitoring and replenishing
• Utilize Appspace to create and update informational slides and announcements displayed on facility TVs
• Support Committee activities, including documenting meeting minutes and ordering
• Receive and process invoices, purchase orders (POs), and related documentation
• Coordinate catering, lunches, meetings, and employee events, including occasional pickups as needed
• Prepare and coordinate outgoing FedEx shipments, including samples, returns, and financial documents
• Partner with Operations Leadership, internal departments, and corporate teams to support daily requests and operational initiatives

Requirements

• High school diploma or GED required
• 1–2 years of related administrative or operations experience preferred, or an equivalent combination of education and experience
• Strong proficiency in Microsoft Office, Word, and Outlook, with accurate data entry and reporting skills
• Strong Excel proficiency
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and corporate partners
• Ability to review, analyze, and interpret operational reports, spreadsheets, shipping documents, invoices, and inventory records
• Strong problem-solving skills with the ability to identify discrepancies and follow through on resolutions
• Ability to work independently, take initiative, and collaborate effectively across multiple departments
• Experience working in a warehouse, distribution center, or logistics environment preferred

Important Details

• Work format: in-office Monday-Thursday, work from home on Fridays

About the Company