Operations Coordinator

About This Role

This Operations Coordinator role leads daily administrative operations across three regional locations, supporting onsite teams and serving as a central point of contact for inquiries. The role guides Office Administrators, coordinates employee and project support, and keeps office processes, records, and resources organized. It suits an experienced construction administrator who enjoys leading people and keeping busy operations running smoothly.

Responsibilities

• Lead, coach, and develop Office Administrators across three regional locations, providing guidance and maintaining consistent standards for administrative support
• Manage daily office operations, including inquiries, office upkeep, mail, deliveries, meeting room bookings, property management coordination, and office and field supplies
• Coordinate onboarding documentation, training requirements, and equipment readiness
• Support field employees with PPE requests, apprenticeship documentation, and IT requests with Project Manager approval
• Coordinate the receipt, staging, inventory tracking, packaging, and shipment of IT equipment across U.S. operations, maintaining accurate asset records and timely delivery
• Obtain and manage construction permits, maintain license and certification records, and verify that subcontractors provide required insurance and compliance documentation
• Manage job setup and maintenance in company systems, keeping project information, customer requirements, and billing details accurate to support timely invoicing
• Support payroll through timesheet review, discrepancy resolution, and coordination
• Maintain shared records for employees, projects, crews, invoices, and vehicle and fuel card sign-outs
• Handle confidential information with discretion, follow company policies and procedures, and demonstrate Forbes Bros.’ core value of WE WORK SAFE

Requirements

• A high school diploma or GED
• At least five years of experience as an Office Administrator in construction or a similar environment
• At least two years of team leadership, supervision, or coordination experience, with demonstrated ability to support and motivate a team
• Strong computer skills and experience working across multiple platforms, including Microsoft Office, Excel, and Microsoft Project
• Strong organizational and problem-solving skills, with the ability to identify issues and develop practical solutions
• Clear written and verbal communication skills, a high level of accuracy, and close attention to detail
• Strong interpersonal skills, with the ability to work effectively with employees, clients, and all levels of management

Nice to have:

• A bachelor’s degree in Business, Management, or a related field