About This Role
Supporting the Contract Manager in actively managing the Service Delivery Team at The Crown Estate is the core purpose of this Operations Coordinator role. The team's duties include planned and reactive maintenance, issuing permits to work, and ensuring isolations and integrations are undertaken to BGIS and Site Standards. The role suits an organised individual with strong administrative and communication skills.
Responsibilities
- Ensure all sub-contracted PPMs are scheduled and undertaken as per plan, and work with the site management team to resolve any deviations/variations
- Manage subcontractors: obtain RAMS, permit arrangements, remedial works management, documentation management (obtain/chase up/upload etc.)
- Support supervisor with subcontractor logbooks, ensuring these are populated correctly on site and undertaking suitable reviews to ensure these are maintained
- Take meeting minutes, organise meeting rooms, chase up actions etc.
- Provide administrative support for quotes under
- Book visits once quotes are approved
- Responsible for RiskWise activities - actions/inspections
- Effectively manage Training Matrix/TBT
- Responsible for the management of the Permit and Isolations/Integrations System including liaison with Head of Engineering and Engineering Manager to ensure PTW/LOTO are approved with all risks adequately mitigated
- Liaise with the Systems Administrator to develop and enhance the CAFM system in line with the site's evolving requirements
- Provide performance statistics on team activities across all activities - PPMs, Reactive, Remedials etc.
- Support the development of the Elogbooks CAFM System to assist with:
- Verifying asset data in the system
- Aligning Planned Maintenance activity to the requirements of the building
- Producing maintenance task regimes which are bespoke to the building
Requirements
- Attention to detail and accuracy
- Communication skills
- Flexibility
- Teamwork
- Organisational & Political Sensitivity
- Internal Networking skills
- Problem Analysis & Solving skills
- Creativity
- Initiative
- Ensuring Results
- Influencing skills
- Customer Focus
- Good basic education with good written and spoken English and basic Mathematics skills
- Knowledge of working with SSOW
- Construction or Maintenance background
- Computer literate with a working knowledge of CAFM systems
Nice to have:
- Trophy Building experience
About the Company
BGIS is committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. The company recognises that promoting diversity is an essential component of its continuing pursuit for organisational success.
