About This Role
This role is for a dynamic and highly organized Office Administrator who will be the backbone of daily operations, ensuring the smooth and efficient functioning of the office environment. The position suits someone with strong office management skills who thrives in a fast-paced setting and enjoys providing exceptional support to colleagues and clients alike.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Oversee office supplies inventory, place orders as needed, and maintain organized filing systems both physically and digitally
- Utilize productivity software such as Microsoft Office, Google Workspace, spreadsheets, and word processing tools to prepare reports, correspondence, and presentations
- Perform data entry tasks with accuracy using computer literacy skills; update and maintain records in QuickBooks or similar bookkeeping software
- Coordinate calendar management for executives or team members, scheduling meetings and appointments efficiently
- Provide excellent customer service by supporting client communication via phone, email, or in person; assist with customer support inquiries promptly
- Support office management activities including organizing files, proofreading documents for accuracy, and ensuring overall office organization
Requirements
- Proven experience in an administrative or clerical role within an office environment
- Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
- Experience handling multi-line phone systems and demonstrating excellent phone etiquette
- Demonstrated organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail
Nice to have:
- Familiarity with QuickBooks or other bookkeeping software for handling basic financial tasks such as invoicing or record keeping
- Prior experience in project management for a construction company
Benefits
Important Details
- Work format: 3 days per week in office
About the Company
We are committed to fostering professional growth while supporting our company's success.