Operations Assistant

About This Role

This operations assistant role involves advanced administrative responsibilities, including preparing and analyzing complex reports, compiling information, and handling small-scale projects. The position suits someone with strong analytical and communication skills who can work with various software packages and may also guide less experienced employees.

Responsibilities

• Perform advanced administrative responsibilities, including preparation and analysis of complex reports
• Compile information from various sources
• Handle small-scale projects
• Perform analysis using various software packages
• Direct the work of others and provide instruction and guidance to less experienced employees
• Perform general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, and coordinating meetings
• Deal with confidential material on a regular basis
• Execute a comprehensive examination of various documents, including commercial invoices, international bills of lading, and shipping documents, to ensure completeness and accuracy
• Research and correct errors resulting from incorrect pre-advise information
• Compile and save shipping documents (paper or electronic) to comply with government regulations
• Prepare complex reports/presentations
• Provide advanced office support knowledge and skills
• Prepare and/or coordinate information for internal and external contacts

Requirements

• High School Diploma, GED, or International equivalent
• Strong analytical, oral/written communication, problem-solving, basic research, attention to detail, and time management skills
• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
• Accurate and rapid data entry

Nice to have:

• 2+ years' office warehouse support experience

Important Details

• Contract: permanent

About the Company

UPS is a Fortune Global 500 company that values innovative possibilities, an enriching culture, and talented teams.