About This Role
This Onboarding Specialist role focuses on managing the entire contingent worker onboarding lifecycle, ensuring a smooth and timely start for every contractor. It involves coordinating with various teams, handling documentation and compliance, and resolving any issues that arise. The position is well-suited for someone experienced with VMS platforms, who is highly organized, and enjoys process improvement in a fast-paced, high-volume setting.
Responsibilities
- Gather onboarding details from managers and suppliers to initiate the contractor onboarding process
- Prepare, send, and track all required forms and approvals across cross-functional teams, ensuring timely completion
- Support background checks as needed
- Serve as the main point of contact for contractors during onboarding, resolving questions and issues as they come up
- Keep contractor records accurate and current across Beeline, Magnit, and internal systems
- Track onboarding progress and prepare weekly and monthly program reports
- Conduct weekly and monthly audits of contractor records to ensure compliance
- Troubleshoot Beeline and Magnit platform issues from a business perspective
Requirements
- 1-3 years managing the end-to-end contingent workforce onboarding lifecycle in a fast-paced, high-volume environment
- 2+ years of hands-on experience with a VMS (Beeline and Magnit strongly preferred)
- Bachelor's degree
- Strong knowledge of contingent workforce best practices and worker classifications
- Proficiency with DocuSign, Adobe, and MS Office, including advanced Excel and reporting
- Exceptional attention to detail, especially with compliance-related documentation
- Strong organizational, time-management, and project management skills, with the ability to juggle multiple priorities
- Clear, professional written and verbal communication, and comfort collaborating across teams
Nice to have:
- Background in contractor or employee onboarding within HR
- Knowledge of procurement and legal compliance in contractor hiring
- A track record of spotting process gaps and driving improvements, especially through automation
- Experience working directly with suppliers, customers, or external partners
- Conflict resolution and presentation skills
Benefits
- Health insurance
- 401(k)
- PTO
- Team-based culture
- Opportunity for growth
