Onboarding Specialist

About This Role

This role ensures a smooth pre-employment and onboarding experience for new hires. The Onboarding Specialist manages preboarding activities, discusses onboarding requirements with candidates, coordinates with external vendors for medical examinations and background checks, maintains employee records, and ensures all onboarding requirements are completed before the start date.

Responsibilities

• Conduct preboarding discussions and guide new hires through onboarding requirements, timelines, and expectations
• Serve as the primary point of contact for candidates and provide timely updates throughout the onboarding process
• Coordinate pre-employment medical examinations and background checks with external vendors
• Monitor results, track completion, and resolve onboarding-related delays
• Review and validate pre-employment requirements and onboarding documents
• Coordinate with stakeholders to ensure new hire readiness and maintain onboarding trackers
• Maintain, organize, and safeguard employee 201 files and other confidential records
• Ensure accurate documentation, filing, and records retention in compliance with company policies
• Prepare onboarding reports and track onboarding metrics
• Ensure compliance with employment requirements, data privacy regulations, and company policies
• Support audits and documentation requests related to onboarding and employee records

Requirements

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field
• At least 2-4 years of experience in onboarding, recruitment operations, HR administration, or a related role
• Strong organizational and administrative skills with high attention to detail
• Excellent communication and stakeholder management skills
• Proficiency in Microsoft Office applications and HR systems

Nice to have:

• Experience coordinating medical examinations and background checks

Important Details

• Schedule: shifting schedules, 3 days per week on-site