About the role
We are seeking a full-time Office Specialist to join our team in Cincinnati, Ohio.
Position Summary
The Office Specialist works to ensure that the day to day operations of the office run smoothly. This position will work alongside NYAP's clinical team and office staff to assist in daily operations as well as provide general support.
Working At NYAP
- Generous Time Off: 22 Days of Paid Time Off + 11 Paid Holidays + Half-day Friday’s during the summer!
- Health and Wellness: Comprehensive healthcare packages for you and your family; Paid Parental leave
- Professional Growth: Ongoing training/education, CEU’s, and supervision hours
- And So Much More! Student loan repayment program, 401K Matching, mileage reimbursement, phone allowance
RESPONSIBILITIES
- Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
- Perform office duties including filing, copying, typing, and answering phones.
- Take messages as needed.
- Distribute information to employees.
- Maintain clear and concise records in all areas.
- Submit maintenance requests for office machines as needed.
- Conduct fingerprints for new hires.
- Greet and direct guests to appropriate areas.
- Maintain Excel and Word spreadsheets to help organize work.
- Maintain and organize training rooms, conference rooms and common areas.
- Complete payment requests as needed.
- Distribute incoming mail and maintain the postage machine
- Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.
MINIMUM QUALIFICATIONS
- High School Diploma or GED equivalent.
- Previous experience and proficiency in the use of various office machines, including computers.
- Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
OTHER SKILLS
- Excellent customer service and communication skills
- Sensitivity to cultural diversity
- Enthusiastic self-starter
- Excellent oral and written communication skills
- Strong organizational and administrative skills
- Effective problem-solving and decision-making skills
- Works well independently and as a team member
Driving and Vehicle Requirements
- Valid driver’s license
- Reliable personal transportation
- Good driving record
- Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability
Ready to make an impact? Apply today!
Benefits listed are for eligible employees as outlined by our benefit policy.
The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.
An Equal Opportunity Employer, including disability/veterans
An Equal Opportunity Employer, including disability/veterans.
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Questions, answered
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