About the role
About Constellation
Constellation is building a foundation model of human state, translating multimodal human data into generalizable embeddings to power next-generation clinical, robotic, and AI systems. We are a fast-moving, venture-backed startup of 15–20 researchers and engineers in San Francisco, and we need an operational anchor to keep our physical workspace running like clockwork.
Key Responsibilities
- Office Environment & Cleanliness: Ensure the office remains highly organized, clean, and welcoming. Manage standard daily tidying and coordinate with our weekly deep-cleaning vendor.
- Supplies & Snack Procurement: Manage ordering of supplies for team members. Keep the kitchen fully stocked with groceries, drinks, and snacks. Monitor and order office and equipment.
- Furniture & Asset Logistics: Coordinate the ordering, delivery, assembly, and layout of office furniture, standing desks, and specialized ergonomic equipment as the team grows.
- Commercial Waste & Logistics (Immediate Priority): Take immediate ownership of our large-volume waste and cardboard recycling. Phase out ad-hoc gig-worker fixes and establish a robust, scheduled commercial waste solution with Recology SF or building management.
- Vendor & Facility Management: Act as the main point of contact for building management, HVAC maintenance, ISPs, and utility providers.
- Financial Admin: Assist with processing office-related invoices and rent payments through our AP tools.
Role Overview
- Position: Office & Operations Manager (Part-time)
- Location: San Francisco, CA (In-Person; Mission district)
- Hours: 15–20 hours per week (Spread across 3–4 days; flexible hours but requires in-person presence)
- Compensation: $25–$35/hour
Qualifications
- Prior experience in office management, hospitality, or administrative operations (early-stage startup experience is a major plus).
- A "no task is too small" attitude and a proactive, self-starting work ethic.
- Extremely organized with strong vendor management and negotiation skills.
Physical Requirements
- Must be able to lift, push, pull, and carry up to 50 lbs (essential for moving shipments of heavy compute hardware, office furniture, and waste bins).
- Must be comfortable standing, walking, bending, and reaching for extended periods of time during office setup tasks.
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