Office Manager: Medical Office

We are seeking a PART TIME experienced Office Manager to join our team. The ideal candidate will have a background in healthcare management or medical administration. This position offers the opportunity to work in a medical spa setting, overseeing office operations and ensuring efficient administrative support. If you have a background in healthcare management, medical administrative support, or related fields, we encourage you to apply for this rewarding Office Manager position.

We are in office Tuesdays, Wednesdays, and Thursdays. A good candidate for this position will need to be able to expand hours and days as we grow.

We need someone who will manage daily operations, work closely with our owner & providers, oversee scheduling, work with our accountant, collaborate with insurance carriers, manage inventory, employee management (hires, evals, etc), payment plans and financing plans for patients, overseeing employee responsibilities, learning the reward programs for patients, and ensuring licenses are up to date and current, managing office patient flow, among other duties.

We do not accept insurance, and are a cash only office (you will not have to worry about insurance/copay/etc). We need someone who is detail oriented, particular, great with patients/clients, deals well with staff, creates a good working environment while upholding and enforcing our standards of care or requirements for employees and patients.

• Manage and oversee daily office operations

• Coordinate administrative activities to ensure smooth running of the office

• Maintain medical records and ensure compliance with HIPAA regulations

• Assist with budgeting and financial management

• Provide support for providers and staff

• Fill in as needed

-Handle inventory and supply ordering

• Manage marketing team

Must be cheerful, positive, and willing to learn our way of operating.

Previous experience in a hospital or healthcare setting preferred. Previous experience with aesthetics a bonus, but not required.

Proficiency in medical terminology and medical records management (Aesthetic Record is a bonus, but not required).

Knowledge of budgeting processes and financial management.

MUST have a minimum of 3 years experience managing a Medical Office.

MUST be a team player.

We will be very selective with who we bring in to manage the office. We have an amazing environment and want to keep it that way. Must be able to provide 3 references with resume.

Job Type: Part-time

Pay: From $20.00 per year

Benefits:

• Employee discount
• Flexible schedule