Office Manager

About This Role

Managing the daily operations of a large corporate office supporting over 150 employees is the core of this Office Manager role. This individual will lead administrative and operational functions, maintaining an efficient, professional, and welcoming workplace while partnering with leadership and various departments to support business operations. The position suits a highly organized, proactive, and resourceful problem-solver with exceptional communication skills and strong attention to detail.

Responsibilities

• Oversee daily workplace operations to maintain an organized, functional, and professional office environment
• Act as the main liaison between the organization and external service providers, including property management, facilities personnel, and security teams
• Manage incoming facility-related requests, coordinate resolutions, and follow up to ensure concerns are addressed promptly
• Perform routine inspections of office spaces to identify maintenance needs, safety concerns, and opportunities for improvement
• Coordinate repairs, equipment servicing, and general facility maintenance with appropriate internal and external partners
• Monitor office inventory, purchase supplies, and ensure essential materials remain readily available
• Assist with company-wide purchasing arrangements and relationships with vendors providing office-related services
• Distribute workplace communications regarding building updates, operational changes, and other relevant announcements
• Partner with office leadership to streamline processes, maintain consistent procedures, and improve administrative efficiency
• Provide administrative assistance to internal departments, including sales and management teams
• Prepare, revise, and organize business documents, correspondence, agreements, and other materials
• Maintain accurate information within internal databases and applicant tracking systems
• Support documentation processes involving candidate records, onboarding paperwork, payroll information, and employment screenings
• Handle sensitive employee and candidate information with professionalism and confidentiality
• Provide additional coverage for administrative functions, including reception duties and incoming telephone calls
• Assist with coordinating calendars, meetings, departmental projects, and other operational needs
• Follow established internal policies while identifying opportunities to enhance office workflows
• Coordinate meeting logistics, including catering, room preparation, transportation arrangements, materials, and post-event organization
• Organize employee engagement initiatives, team celebrations, and internal office events in collaboration with other departments