Office Manager (Executive Office)

Job Overview

We are looking for a proactive, well-organized, and multilingual Office Manager to support the CEO and manage the daily operations of the Executive Office. The ideal candidate will be young, energetic, professional, and highly capable of handling confidential matters, coordinating executive activities, and ensuring smooth communication between the CEO, internal teams, clients, and external stakeholders.

The successful candidate should have excellent communication skills, strong organizational abilities, and the confidence to represent the Executive Office professionally.

Key Responsibilities

Executive Support

• Provide direct administrative and operational support to the CEO.
• Manage the CEO’s calendar, appointments, meetings, and priorities.
• Coordinate internal and external meetings, ensuring proper preparation and follow-up.
• Prepare meeting agendas, presentations, reports, and briefing documents.
• Handle confidential information with professionalism and discretion.
• Track important deadlines, commitments, and follow-up actions.

Office Management

• Manage daily operations of the Executive Office.
• Coordinate with different departments to ensure timely completion of tasks assigned by the CEO.
• Maintain organized records, documents, and executive files.
• Support office administration, suppliers, and service providers.
• Ensure smooth communication flow within the organization.

Communication & Stakeholder Management

• Act as a key point of contact between the CEO and internal/external stakeholders.
• Communicate professionally with clients, partners, government entities, and business contacts.
• Draft emails, letters, reports, and business correspondence in Arabic and English.
• Assist in coordinating executive-level meetings and business engagements.

Reporting & Coordination

• Prepare status updates, summaries, and reports for management review.
• Follow up with departments on assigned tasks and provide progress updates.
• Assist in preparing presentations and business documents.
• Support special projects and initiatives led by the CEO.

Travel & Event Coordination

• Arrange business travel, accommodation, and meeting schedules.
• Coordinate executive visits, conferences, exhibitions, and corporate events.
• Support VIP guests and executive-level visitors.