Office Manager

About This Role

This Office Manager role involves owning the day-to-day operations of the Pune office and acting as the local people-support contact for the India-based team. The role suits a candidate with a hands-on, service-first mindset, an innate sense of urgency, and a genuine care for building a welcoming and well-run workplace for everyone.

Responsibilities

• Own the daily operation of the Pune office
• Manage vendors for transportation, hotel, catering, office supplies, and other workplace needs
• Partner with the office space provider for office support and facilities coordination
• Coordinate with Noida facilities, Finance, and other internal teams as needed
• Supervise office support staff, including office boys
• Track vendor contracts, invoices, purchase requests, and office expenses
• Coordinate visitor travel arrangements (i.e., car service, preferred hotel, etc.)
• Ensure an effective visitor check-in process with office space provider security
• Coordinate janitorial services and follow up on maintenance or service issues
• Maintain a safe, clean, professional, and welcoming workplace
• Plan and execute office events
• Manage event logistics, budgets, vendors, catering, transportation, communications, and office setup
• Partner with People/Pune leadership on engagement
• Serve as the local point of contact for workplace and routine employee-support needs, partnering closely with the Noida People team
• Support on-site interviews, including candidate hospitality, scheduling coordination, and interview-room readiness
• Provide employees and managers with guidance on routine processes and direct them to the appropriate People team member for HR-specific matters
• Support Pune-based new hires through CORE onboarding and help deliver a strong first-day and first-week experience, including workspace readiness, office access, introductions, and other onsite requirements

Requirements

• 5+ years of experience in office management, workplace operations, facilities, HR operations, or a related role
• Experience managing vendors, contracts, budgets, and office services
• Experience planning employee events and supporting employee engagement initiatives
• Familiarity with onboarding, interview coordination, and employee-support processes
• Excellent organizational, communication, and stakeholder-management skills
• A hands-on, detail-oriented, service-focused approach with strong ownership
• Comfortable coordinating independently with local vendors and remote internal teams
• Fluent with workplace tools and AI platforms (e.g., Slack, Rippling, spreadsheets, ticketing/HRIS systems)