Office Manager

Job Summary:

We are looking for a reliable, organized, and highly proactive Office Manager to oversee our day-to-day office and administrative operations. The role is responsible for ensuring that office activities, purchasing, inventory, company assets, and assigned projects are properly coordinated and completed efficiently.

The ideal candidate is someone who can work independently, manage multiple priorities, solve operational issues, and keep accurate records while coordinating with management, employees, suppliers, and other stakeholders.

Key Responsibilities

Office & Administrative Operations

• Oversee the daily operations of the office and ensure smooth and efficient workflow.
• Coordinate administrative requirements and ensure tasks are completed on time.
• Maintain organized office records, documents, and operational files.
• Coordinate with different departments to address administrative and operational requirements.

Project Management & Execution

• Manage and coordinate assigned company projects from planning through completion.
• Monitor project timelines, requirements, budgets, and deliverables.
• Coordinate with employees, suppliers, contractors, and other stakeholders as needed.
• Identify operational issues and ensure timely resolution.

Warehouse & Inventory Management

• Oversee inventory levels, stock movement, storage, and issuance of company supplies and materials.
• Maintain accurate inventory records and conduct regular inventory checks.
• Ensure proper organization and control of warehouse and storage areas.
• Monitor stock levels and coordinate replenishment when necessary.

Purchasing & Supplier Coordination

• Handle purchasing of office supplies, operational materials, equipment, and other company requirements.
• Coordinate with suppliers regarding quotations, orders, deliveries, and follow-ups.
• Compare suppliers and quotations to support cost-effective purchasing decisions.
• Ensure materials and supplies are procured within required timelines.

Asset & Documentation Management

• Maintain accurate records of company equipment, assets, supplies, and other operational resources.
• Monitor asset issuance, transfers, returns, and accountability.
• Maintain project documents, purchase records, inventory reports, and other operational documentation.
• Prepare regular reports for management when required.