Office Manager

Benefits:

• 401(k)
• 401(k) matching
• Employee discounts
• Paid time off
• Training & development
• Wellness resources

Position Summary

Rocky Mountain Building Solutions is seeking a detail-oriented, highly organized, professional Office Manager to oversee daily administrative, HR, and financial support operations across our four company locations. In this role, you will serve as the operational backbone of our company. You will directly manage payroll and HR functions, drive widespread administrative initiatives, and act as a critical partner to our Finance Manager by assisting with accounts payable and expense management. The ideal candidate thrives in a multi-site environment, balances routine tasks with dynamic special projects, and possesses exceptional communication skills.

Key Responsibilities

Payroll & Human Resources

• Payroll Administration: Execute end-to-end processing of regular payroll, ensuring accuracy in hours worked, deductions, bonuses, and compliance with local, state, and federal regulations.
• HR Oversight: Manage employee onboarding and offboarding, maintain confidential personnel files, track paid time off (PTO), and assist with benefits administration.
• Compliance & Policy: Serve as the primary point of contact for internal HR inquiries and ensure company policies are consistently applied across all locations.

Administrative Support

• Multi-Location Supply Management: Centralize and streamline the ordering, inventory tracking, and distribution of office supplies, technology, and equipment for all four distinct locations.
• Company Communications: Draft and distribute clear, engaging internal announcements, newsletters, and policy updates to maintain alignment across all offices.
• Special Projects: Lead and execute ad-hoc operational projects, such as office moves, company events, software migrations, or process improvement initiatives.
• Provide direct administrative support to the General Manager and Company Ownership.
• Manage calendars, meetings, and scheduling requests for company-wide activities.
• Prepare correspondence, presentations, reports, and meeting materials.
• Assist with confidential communications and sensitive business information.
• Coordinate company events, leadership meetings, and special projects.
• Support management with research, reporting, and project coordination.
• Perform special project duties overseeing company initiatives associated with data analysis, business expansion, vendor engagement, team training, and company engagements.