Office Manager

About This Role

This role is for an Office Manager who will be the central point of contact for the daily operations of the company, supporting general management and working closely with the Head of Finance and Administration. The position involves managing administrative tasks, HR support, and contributing to a positive office environment, with opportunities for growth in a fast-growing company.

Responsibilities

• Manage current administrative tasks, including tracking suppliers and service providers (supplies, maintenance, insurance, service contracts)
• Handle mail and calls
• Organize logistics for travel and meetings
• Monitor orders
• Provide first-level HR support, including administrative management of recruitments (job posting, initial candidate screening, interview organization)
• Prepare and monitor contracts
• Onboard new hires (logistical, material, and administrative aspects)
• Track absences, leave, and health insurance
• Act as a trusted point of contact for employees on daily HR subjects
• Ensure the premises are welcoming and functional
• Organize team events (lunches, internal events, seminars)
• Actively contribute to a good team atmosphere
• Provide administrative support to the Head of Finance and Administration and General Management
• Collect and classify invoices and expense reports
• Prepare administrative documents
• Assist in preparing client invoicing in close collaboration with sales teams

Requirements

• First successful experience in a similar role (office management, HR assistance, administrative management), ideally in a growing SME or start-up environment
• Organized and autonomous, able to manage multiple subjects in parallel without losing rigor
• Strong sense of service and contact
• Good interpersonal skills and benevolence
• Proficiency in common office tools
• Good writing skills are appreciated
• Curiosity for the world of new technologies and the desire to join a nascent entrepreneurial adventure are a plus

Benefits

• Restaurant vouchers
• A human-sized team and a good daily atmosphere

Important Details

• Contract: permanent

About the Company

Our client is a fast-growing company.