This Office Manager role oversees daily office operations, ensuring a collaborative and professional workplace. The position partners with leadership, HR, facilities, and external vendors to manage office operations, workplace compliance, employee engagement, onboarding, and company events. It suits a proactive, detail-oriented, and service-driven individual comfortable with multiple priorities in a fast-paced environment.
Responsibilities
Oversee daily office operations and ensure an organized, efficient, and welcoming workplace
Administer workplace compliance programs, including Business Continuity Planning (BCP), Injury and Illness Prevention Program (IIPP), and Workplace Violence Prevention Plan (WVPP)
Monitor workplace safety and compliance requirements and assist with policy updates and implementation
Serve as the primary office safety contact and support emergency preparedness initiatives
Coordinate office safety inspections, training programs, and compliance tracking
Manage vendor relationships, including onboarding, contract administration, renewals, service evaluations, and invoice approvals
Assist with corporate credit card administration and expense-related processes
Coordinate employee onboarding and offboarding activities in partnership with HR and IT
Provide administrative support to senior leaders, including calendar coordination, meeting scheduling, and special projects
Maintain office procedures and operational calendars
Train and provide guidance to administrative staff to ensure consistent office operations
Support initiatives that promote employee engagement and a positive workplace culture
Coordinate employee recognition programs, celebrations, and milestone acknowledgments
Serve as a point of contact for office-related employee needs and requests
Foster a professional, responsive, and welcoming work environment
Plan and execute internal meetings, employee events, volunteer activities, and company celebrations
Manage event logistics, vendor coordination, budgets, timelines, and communications
Ensure successful execution of events from planning through post-event follow-up
Maintain organized company records, documentation, and filing systems
Track contracts, subscriptions, licenses, and vendor agreements, ensuring timely renewals
Support maintenance of internal resources and digital information repositories
Ensure records are retained and managed according to company standards and compliance requirements
Requirements
5+ years of progressive Office Manager, Workplace Manager, Facilities Coordinator, or Office Operations experience
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Experience administering or supporting workplace safety programs, including IIPP, WVPP, and Business Continuity Plans
Strong organizational, project management, and multitasking abilities
Exceptional attention to detail and follow-through
Ability to handle confidential information with discretion and professionalism
Excellent written, verbal, and interpersonal communication skills
Strong customer service mindset and professional presence
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Adobe Acrobat
Document management systems
Visitor management platforms
Work order and facilities management systems
Calendar and meeting coordination tools
Ability to work onsite five days per week in San Francisco
Ability to sit, stand, walk, and move throughout an office environment
Ability to use a computer and office equipment for extended periods
Ability to lift and move up to 25 pounds as needed
Important Details
Schedule: Onsite, Monday-Friday
Employment type: Contract-to-Hire
About the Company
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles.
At LHH, we believe work should be meaningful, fulfilling, and connected.
