Office Manager

About This Role

Being the central point of contact for office operations, facilities coordination, and executive support activities at the EY Global Public Policy office in central Brussels is the core of this role. It suits an experienced Office Manager who can work closely with internal stakeholders, external suppliers, and colleagues across different offices to ensure an efficient and professional working environment.

Responsibilities

• Manage the day-to-day operations of the office and ensure a welcoming, professional workplace environment
• Coordinate facilities-related matters, including office maintenance, repairs, deliveries, suppliers, and technical service providers
• Coordinate and support internal meetings and events, including room bookings, catering, logistics, visitor management, and onsite arrangements
• Act as the point of contact for health & safety topics, building access, badges, keys, and other office-related procedures
• Liaise with colleagues and stakeholders across different offices to ensure smooth communication and operational excellence
• Provide administrative and organizational support, including calendar management, meeting coordination, and travel arrangements
• Support leadership and wider teams with ad hoc administrative tasks and office projects as required

Requirements

• Minimum 4-5 years of experience in an Office Management, Executive Assistant, Facilities Coordination, or similar all-round administrative role
• Fluent communication skills in English and Dutch, with a good knowledge of French
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, and Teams) and confidence using digital workplace tools
• Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced environment
• A proactive, hands-on, and service-oriented mindset, combined with a high level of ownership and accountability
• Excellent interpersonal and stakeholder management skills, enabling effective collaboration with colleagues, suppliers, and senior leadership
• Comfortable working on-site five days per week and thriving in a dynamic office environment where no two days are the same

Benefits

• Become part of the EY Family, providing all necessary skills, training and opportunities for growth
• Attractive remuneration package including an iPhone plus, subscription, health insurance, pension plan, meal vouchers, and eco vouchers, with a flex plan to choose what you value most
• Flexible working arrangements, including flexible working hours and working from home multiple days per week
• Inspiring work environment to develop skills and fulfill true potential