Office Manager

About the role

Reporting to senior management, the Office Manager will be responsible for planning, organising, directing and controlling the administrative functions and resources of the business. The successful candidate will play a key role in improving office procedures, coordinating personnel activities, supervising administrative staff, maintaining business records and supporting the smooth operation of our engineering and manufacturing environment.

Key responsibilities

• Plan, organise, coordinate and control the daily administrative operations of the office
• Develop, implement, review and maintain effective office procedures, administrative systems and operational policies
• Allocate and manage office resources, including personnel, workspace, equipment and supplies
• Supervise, allocate and monitor the daily work activities of administrative and office support personnel
• Coordinate recruitment activities, including job advertisements, candidate screening, interview scheduling and onboarding
• Coordinate and oversee payroll administration, timesheets, attendance records and related documentation
• Maintain accurate office records, administrative accounts, invoices and financial documentation
• Liaise with management, engineers, production personnel, suppliers, customers and external service providers to coordinate office business and resolve operational issues
• Ensure office equipment, technology, facilities and supplies are maintained and available for business operations
• Ensure office activities comply with relevant workplace legislation, company policies and administrative procedures

About you

• Relevant qualification in Business Administration, Management, Human Resources or a related discipline, or equivalent relevant experience
• Demonstrated experience in office management, administration management or a similar supervisory role
• Strong organizational, leadership and staff management skills
• Experience implementing and maintaining administrative systems, policies and office procedures
• Working knowledge of payroll administration, employee records, recruitment and leave management
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Ability to manage competing priorities, solve problems and work independently
• Sound understanding of workplace compliance, confidentiality and WHS responsibilities
• Willing to travel
• Need to manage all our group of companies including 4 other companies operations and management activities.

About us