Office Manager

About This Role

Overseeing the day-to-day operations of the office, this varied and hands-on Office Manager role covers general administration, HR support, and fleet management. The position involves scheduling vehicle maintenance and providing wider support to the team at an established manufacturer and supplier.

Responsibilities

• Oversee general office administration and prepare relevant documentation
• Prepare and maintain confidential HR documentation, including contracts, letters, and employee records
• Monitor company vehicles to ensure MOTs, servicing, and inspections are completed on time
• Arrange vehicle maintenance and liaise with garages and service providers
• Support the onboarding process for new employees
• Act as a central point of contact for administrative queries
• Coordinate staff training, book courses, and liaise with external providers
• Maintain training records and monitor certification expiry dates
• Keep accurate fleet and vehicle records
• Manage the administration of vehicle accidents and incidents, including recording details and liaising with drivers, insurers, and other relevant parties
• Track incidents and ensure all associated documentation is completed
• Liaise with suppliers and external service providers
• Assist with meeting arrangements, scheduling, and general office organisation
• Provide administrative support to the wider team as required

Requirements

• Previous experience in an administrative, office support, or similar role
• Experience with HR administration
• A background in fleet management, vehicle maintenance, MOTs, and scheduling
• A willingness to get stuck in
• Competent in Microsoft Office, including Word, Excel, and Outlook
• Able to prioritise tasks and manage a varied workload effectively
• A positive, team-focused approach with the ability to work independently

Important Details

• Schedule: Monday-Friday - 8:30am - 5pm

About the Company

An established manufacturer and supplier is seeking a proactive and organised Office Manager.