Office Coordinator (Part-time) -- AMADC5888313

We are seeking a professional, organized, and customer-focused Part-Time Office Manager / Receptionist to support day-to-day office operations with our client in the financial services industry. This role serves as the first point of contact for visitors while ensuring the office environment remains organized, functional, and welcoming. The ideal candidate is proactive, resourceful, and adaptable, with a strong “get it done” attitude and a willingness to take ownership of tasks to ensure smooth office operations

Duration: 6 months

Shift Timings: Monday to Friday; 8 am to 4:30 pm (24 to 32 hours per week depending on business needs)

Type: 3 days onsite

SUMMARY OF DAY-TO-DAY RESPONSIBILITIES

• Welcome, register, and direct visitors.
• Manage reception and visitor logs.
• Coordinate vendors, building management, and facilities-related requests.
• Maintain office, reception, and meeting spaces.
• Order and manage office and kitchen supplies.
• Coordinate catering and meeting room setups.
• Process invoices and expenses.
• Provide administrative support, including scheduling, printing, and communications.
• Assist with special projects and ad hoc office requests.

REQUIRED SKILLS

1.) Previous experience in office administration, reception, or office coordination.

2.) Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).

3.) Experience coordinating meetings, vendors, facilities, invoices, and administrative processes.

SOFT SKILLS

1.) Excellent communication and interpersonal skills.

2.) Strong organizational and multitasking abilities.

3.) Proactive, customer-service-oriented mindset with strong problem-solving skills.

NICE-TO-HAVE

1.) Experience with facilities management and vendor coordination.

2.) Experience coordinating events, meetings, and catering services.

3.) Experience working in a fast-paced corporate environment supporting multiple stakeholders.