Office Coordinator - Nursery School - Full Time 8 Hours Day Shift

Essential Job Functions and Core Responsibilities

• Collects, deposits, and records income for parent fees, fundraising (delivers scrip), and special programs. Keeps petty cash in order.
• Familiar with all of the hospital forms that apply to the Nursery School and Handle With Care and their proper usage.
• Gather articles for newsletter, type and email or make copies for parents.
• Maintain bulletin board in the staff lounge.
• Maintains files on children, including current health information.
• Opens and distributes interdepartmental and outside mail on a timely basis.
• Orders and inventories office stationery supplies, educational supplies, and food supplies.
• Performs receptionist and telephone screening duties for Nursery School Director and Site Supervisor and makes appointments as necessary.
• Responsible for understanding and participating in the organization-wide Quality Improvement program through orientation, education, departmental and interdepartmental quality control, quality improvement, and quality planning activities.
• Sends copies to the copy room when 50 or more copies are needed.
• Types correspondence, memos to parents, etc. May also be required to provide secretarial and clerical support to other department members as requested.
• Updates staff year calendar. Attends staff meetings and committee meetings.

Job Requirements Education
Preferred (Not Required)
High School Diploma or equivalent preferred.

Work Experience
Minimum (Required)

• Is accurate in the area of spelling, punctuation, and grammar. Demonstrates skill in proofreading. Ability to read, write, and speak English; bilingual helpful.
• Knowledge of childcare terminology.
• Knowledgeable in the area of Microsoft products.
• Must be self-motivated, able to work with limited direction, and able to work under pressure to meet deadlines.
• Satisfactorily completes the orientation program and at the end of the probationary period meets the minimum standard requirements.

Preferred (Not Required)
Prefer a minimum of two years recent secretarial experience in a childcare setting.

Licenses and Certifications
Minimum (Required)
Current CPR and First Aid Certificate.

Position Summary
The Office Coordinator to Kathy Kredel Nursery School performs various secretarial duties for the Director and Site Supervisors and the respective classrooms. Under the direction of the administrators, this individual works independently to plan, organize, and prioritize multiple assignments and tasks. Demonstrates investment in the overall forward movement of the Nursery School. Applies good interpersonal and communication processes utilizing verbal and non-verbal skills to achieve organizational service goals of customer satisfaction and a positive work environment.