About the role
Duties
Uses word processing software and related hardware equipment to produce a variety of correspondence, reports, and office forms and other written material in final form, including technical material, tabular material, and other non-routine typing from rough draft or voice recordings. Integrates different software types and resolves automation support problems to improve program efficiency and effectiveness. Receives data from multiple sources in multiple forms, including E-MAIL, reviews the data, and processes it to meet a variety of administrative needs. The processing of data includes validation for correctness and entry into existing or development of new data bases using the appropriate software system. Incorrect data must be researched and corrected or eliminated. Uses graphics software to provide graphs and charts for viewgraphs. Presents data in the required format or develops a format based on knowledge of the system, objectives, and available data. Recognizes the need for and constructs and maintains databases containing a variety of data and using multiple software systems. The data must be capable of being retrieved, revised, sorted, and formatted to produce documents and reports required to meet organizational goals.
Edits and reformats electronic drafts prepared by staff. Edits material for grammar, capitalization, spelling, punctuation, style, arrangement, and conformance to procedural requirements. Identifies and corrects extraneous, erroneous, or missing functions as symbolized or illustrated by codes which can be revealed on the screen.
Analyzes office functions to determine what aspects of the work can be automated, feasibility, and effectiveness in improving operations.
May perform any of the following: Provides general clerical support to the office staff. Prepares travel advances for approval and schedules travel accommodations. Computes travel vouchers and submits documents for signature, approval and payment. Reviews personal property documents involving acquisitions, transfer or disposal of items that are required to be of record. Performs timekeeping duties as required. Determines supplies needed for the office staff. Prepares the necessary requisition/procurement requests, and receives and distributes supplies and special order items.
Qualifications
You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.
GS-05: (1) one year of specialized experience equivalent to at least a GS-04 grade level.
Specialized Experience is defined as: Performing general clerical support such as greeting visitors, maintaining files, and typing letters; assisting in the analysis of incoming routine and controlled correspondence, including mail, faxes, and documents; reviewing sections of agency or organizational directives and routine procedures to perform routine tasks such as correspondence work, filing processing mail, and assisting with travel, property management and procurement of office supplies.-OR
Successful completion of 4 year of study above high school-OR
A combination of education and experience listed above.
To receive consideration for this position, you must meet all qualification requirements on the closing date of this announcement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
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