Office Assistant/Office Manager

Job Overview
We are seeking a dynamic and organized Entry level Office Assistant/Office Manager to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energy, attention to detail, and proactive attitude will help foster a productive environment where team members can thrive. This position offers an exciting opportunity to showcase your administrative expertise, multitasking skills, and passion for providing excellent customer support. Whether managing schedules, handling bookkeeping tasks, or maintaining office supplies, your contributions will be essential to our success.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly and courteously, directing calls effectively
• Coordinate calendar management and schedule appointments for team members
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Manage office supplies inventory and place orders as needed to maintain a well-stocked workspace
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking
• Support administrative functions including email correspondence, report preparation, and record keeping
• Assist with customer support efforts by addressing inquiries via phone or email with friendly professionalism
• Maintain cleanliness and organization of shared spaces, including conference rooms and reception areas
• Use Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for various administrative tasks

Experience

• Proficiency with QuickBooks accounting software and Microsoft Office applications is essential
• Strong organizational skills with the ability to prioritize tasks effectively and meet deadlines
• Excellent phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are a plus to better serve diverse client needs
• Demonstrated clerical experience including data entry, filing, proofreading, and document management
• Familiarity with office equipment such as multi-line phones, printers, scanners, and fax machines
• Personal assistant or calendar management experience is advantageous
• Exceptional computer literacy with strong typing skills and attention to detail

Join us in creating an energetic workplace where your organizational talents make a real difference! We are committed to fostering a supportive environment that values your skills and dedication. This paid position offers the chance to grow your career while contributing to a vibrant team dedicated to excellence.

Benefits:

• 401(k)
• Flexible schedule
• Paid time off
• Professional development assistance