Office Assistant

About This Role

This Office Assistant role at KPMG Audit & Assurance in Como provides direct assistance and support to the Leadership and Management Group. The position involves ensuring high standards of service and confidentiality while managing various organizational and administrative tasks.

Responsibilities

• Provide organizational and operational support to Leadership and Management Group members, ensuring high standards of service and confidentiality
• Proactively manage complex calendars, coordinating appointments, deadlines, and priorities, interfacing with stakeholders at all organizational levels
• Handle telephone and email correspondence, ensuring timeliness, accuracy, and professionalism in internal and external communications
• Manage relationships with institutional stakeholders, clients, and suppliers, acting as a point of contact for key organizational needs
• Prepare professional documentation, presentations, reports, and materials for management, ensuring high quality standards
• Support administrative and compliance activities related to contracts and internal processes
• Plan and coordinate strategic meetings, events, and gatherings, managing all logistical and organizational aspects
• Organize national and international business trips, independently managing bookings, itineraries, and related documentation
• Oversee quality control and document monitoring activities, ensuring correct application of company procedures and guidelines
• Collaborate cross-functionally with various service lines, supporting professionals and partners in managing daily activities and ongoing projects

Requirements

• At least 2-3 years of experience in Office Assistant, Executive Assistant, or management support roles, preferably within consulting firms, multinational corporations, professional firms, or structured organizations
• Experience in direct support to managerial figures and managing stakeholders with different seniority levels
• Advanced knowledge of the Microsoft Office suite, with particular reference to PowerPoint, Excel, and Outlook
• Good command of written and spoken English, regularly used in professional contexts and with international stakeholders
• Ability to simultaneously manage different activities, respecting deadlines and priorities in dynamic environments
• Precision, reliability, confidentiality, and strong results orientation
• Good organizational, communication, and interpersonal skills, combined with proactivity and autonomy in managing assigned tasks

Benefits

• Inclusive, equitable work environment that respects, encourages, and values diversity
• Stimulating and dynamic environment that encourages creativity and teamwork