About the role
Office Assistant / Coordinator – Administration & Reception
Location: Zürich, Switzerland
Industry: Business Services / Office Administration
Employment Type: Full-time, 100%
Work Arrangement: On-site
About the Role
An established organisation in Zürich is seeking an organised, service-oriented Office Assistant / Coordinator to support the management team with day-to-day administration while ensuring a professional and welcoming reception environment.
This is a varied role combining office coordination, management support, reception and general administrative responsibilities.
Key Responsibilities
- Provide administrative and organisational support to management and leadership.
- Prepare and format presentations, reports, statistics and analyses.
- Coordinate appointments, meetings and business travel.
- Maintain documents, databases and filing systems.
- Support internal projects and ad-hoc administrative activities.
- Manage a professional reception area and welcome clients, visitors and employees.
- Operate the main telephone line and direct enquiries appropriately.
- Manage incoming and outgoing mail.
- Coordinate general office activities to ensure smooth day-to-day operations.
- Act as a reliable point of contact for administrative and organisational matters.
Requirements
- Completed commercial/business administration training or equivalent qualification.
- Several years of experience in a comparable role such as:
- Office Assistant
- Executive Assistant
- Team Assistant
- Office Coordinator
- Strong proficiency in Microsoft Office, particularly PowerPoint, Excel and Word .
- Excellent organisational skills with a structured and independent approach to work.
- Strong service orientation, discretion and reliability.
- Professional appearance and excellent communication skills.
- Native-level German is essential.
- English at minimum B2 level is essential.
- French language skills are advantageous.
Key Skills
Office Administration | Office Coordination | Executive Support | Reception | Administrative Support | Calendar Management | Travel Coordination | Microsoft Office | Excel | PowerPoint | Customer Service | Document Management | German | English
What’s Offered
- Varied and responsible position within a professional environment.
- Close collaboration with management.
- Modern working environment and attractive employment conditions.
- High level of autonomy and varied responsibilities.
- Opportunities for professional development.
- Collegial and appreciative working environment.
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