Office Administrator

About This Role

An Office Administrator provides commercial leasing, property administration, accounting, and general office support within a corporate office environment. The role manages a broad range of day-to-day responsibilities, ensuring that leasing, property, bookkeeping, and office matters are accurately documented, organized, and followed through to completion. It suits a reliable, detail-oriented, naturally curious, and proactive individual eager to learn and comfortable taking on new responsibilities.

Responsibilities

• Organize and maintain schedules, including meetings, appointments, calendar updates, reminders, and special events
• Maintain organized Google Drive systems, electronic filing structures, corporate records, and other supporting office records
• Administer commercial parking accounts, including tenant allocations, account changes, and related record keeping
• Prepare correspondence, documents, spreadsheets, and other office materials as required
• Provide general office administrative support, including document preparation, filing, telephone coverage, correspondence, and coordination of day-to-day office requirements
• Perform additional duties and responsibilities as assigned from time to time
• Process accounts payable and accounts receivable transactions
• Assist with rent roll administration and tenant-related financial matters
• Maintain organized physical and digital files of accounting records, invoices, statements, and supporting documentation
• Enter and maintain applicable accounting information and supporting documentation in QuickBooks
• Assist with routine bookkeeping and follow-up as required

Requirements

• Previous experience in commercial real estate, commercial property management, or lease administration
• Strong understanding of commercial leases, renewals, tenant coordination, rent rolls, and ongoing lease administration
• Strong proficiency with Microsoft Excel and Word, Google Sheets, Google Drive, and Gmail
• Strong organizational skills with excellent accuracy, attention to detail, discretion, and follow-through
• Confident, professional communication skills when working with tenants, contractors, lawyers, and external service providers
• A proactive, resourceful approach with the ability to manage changing priorities and independently resolve routine issues
• Strong written and spoken English
• Criminal Record Check and employment references required

Nice to have:

• Working knowledge of QuickBooks

Benefits

• Hands-on exposure to multiple areas of commercial real estate administration
• Experience across leasing, property operations, and accounting