About This Role
The Office Administrator plays a key role in the success of the branch by providing administrative support and reception duties. Activities also include route settlement, inventory control, and auditing processes. The role serves as the primary back-up to the Office Manager/Supervisor, helping to ensure branch operations run smoothly.
Responsibilities
- Follow route settlement standard operating procedures (SOPs), performing cashiering and reconciliation tasks
- Troubleshoot handheld settlement reconciliation issues
- Provide inventory support through cycle count, inventory reconciliation, check-in/out audits, and route settlement
- Assist with administrative and office support for the facility’s day-to-day operations
- Route incoming phone calls and greet visitors
- Assist branch sales team with order transactions, daily logs, and unscheduled customer orders (aka “hotshots”), including order entry and invoicing
- Assist with internal office space (i.e. door keys, moves), ordering supplies, etc.
- Manage document retention and destruction electronically and hard files
- Perform other duties as required
Requirements
- Minimum of high school diploma/GED with 1-2 years of previous administrative/office support experience
- Excellent customer service communication skills to interact with internal and external customers
- Maintain professional demeanor and appearance which upholds Atlantic Bottling’s brand image
- Proficiency with Microsoft Office suite (Word, Excel, PowerPoint)
- Positive, take-charge personality with excellent time management, strong organizational and communication skills
- Ability to maintain professional decorum and a high level of confidentiality
- Strong team-player with the ability to effectively work in a fast-paced, team-oriented environment
- Flexible with the ability to adapt to varying situations
Important Details
- Schedule: Monday – Friday 9am – 6pm, subject to change as needed; occasional weekend or off-shift work may be needed
- Physical requirements: largely a sedentary role, but will be needed to work in the warehouse and around delivery vehicles and required to lift and/or move items up to 65 lbs. (moving equipment and tools will be provided to reduce strains and injury); standing, walking, twisting, grasping, reaching, pushing, pulling, bending, kneeling, sitting, stooping, crouching, crawling, and climbing will be required; specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus; ability to lift files, open filing cabinets, and bend as needed; ability to climb stairs is also needed
