Office Administrator

About This Role

This office administrator role provides essential day-to-day operational, secretarial, and front-desk support to management and internal teams. The position is ideal for a candidate with specific experience in the UAE, demonstrating an understanding of local office etiquette, government correspondence, vendor coordination, and regional compliance standards.

Responsibilities

• Manage reception duties, greet visitors, handle incoming calls, emails, couriers, and maintain a clean, organized office environment
• Maintain filing systems (digital and physical), draft correspondence, prepare meeting minutes, reports, and presentations
• Coordinate with building management, cleaning services, IT support, and service providers
• Manage Annual Maintenance Contracts (AMCs) and office supplies
• Track and follow up on trade licenses, lease agreements, insurance policies, and service contracts using a renewal calendar
• Assist in preparing Local Purchase Orders (LPOs), quotations, invoices, expense trackers, and basic bookkeeping or reconciliation
• Support employee onboarding paperwork, attendance record collection, and employee file maintenance
• Schedule internal/external meetings, coordinate travel arrangements, and manage senior management calendars

Requirements

• Minimum 1 to 3+ years of proven administrative or office support experience specifically within the UAE
• High school diploma or a Bachelor’s degree in Business Administration, Office Management, or a related field
• Strong command of MS Office (Word, Excel, Outlook, PowerPoint)
• Fluent in English (written and spoken)
• High attention to detail, strong time-management, multitasking abilities, professional phone/in-person etiquette, and discretion with confidential data

Nice to have:

• Familiarity with basic accounting software (like Tally) or CRM/ERP tools
• Bilingual (Arabic and English and Hindi)