Office Administrator

About This Role

This full-time Office Administrator role in Bali is fundamental to the smooth operation of the office, providing essential administrative and organisational support that enables business functions to run efficiently. The successful candidate will be the backbone of office operations, ensuring all administrative processes are streamlined, professional, and effective, directly impacting the productivity and efficiency of the entire organisation.

Responsibilities

• Manage office correspondence, including emails, phone calls and general enquiries, ensuring timely and professional responses
• Schedule and coordinate meetings, appointments and events, including managing calendars for senior staff members
• Maintain office facilities and equipment, ensuring the workspace is clean, safe and well-stocked with necessary supplies
• Process and file documentation, maintaining accurate and organised record-keeping systems
• Coordinate travel arrangements and accommodation for staff members and visitors as required
• Prepare and distribute office communications, reports and presentations
• Manage office budgets and vendor relationships, processing invoices and maintaining financial records
• Provide general administrative support to various departments and senior management
• Assist with onboarding new staff members and maintaining personnel records
• Handle reception duties when required, welcoming visitors and maintaining a professional office environment
• Coordinate with the Finance Department: Serve as the administrative liaison with the Finance Department regarding invoices, payment requests, employee-related payments, reimbursements, expense records, and other financial documentation, ensuring that all submissions are accurate, properly approved, and processed on time
• Prepare and administer contracts: Prepare, review, organize, and monitor employment agreements, service agreements, supplier contracts, and other administrative documents in coordination with management and relevant departments. Maintain accurate contract records and track signing, renewal, and expiration dates
• Organize meetings and maintaining schedules: Arrange internal and external meetings, coordinate participants, prepare meeting agendas and supporting documents, manage calendars, record key decisions, and follow up on agreed actions and deadlines

Requirements

• Proven experience working as an Office Administrator or in a similar administrative support role, preferably in a professional business environment
• Excellent organisational and time-management skills with the ability to multitask and prioritise effectively
• Strong written and verbal communication skills in English, with attention to detail and accuracy
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general office management software