About This Role
Providing effective administrative and clerical support is the core of this role, ensuring the smooth day-to-day running of the office. The Office Administrator coordinates office activities, maintains accurate records, manages correspondence, supports staff, and assists with general operational tasks.
Responsibilities
- Manage day-to-day office activities and ensure the office operates efficiently
- Answer telephone calls, respond to emails, and direct enquiries to the appropriate person
- Welcome visitors and provide a professional first point of contact
- Organise meetings, appointments, and office schedules
- Maintain an organised and professional office environment
- Prepare, format, and maintain documents, reports, letters, and spreadsheets
- Maintain accurate filing systems, both electronic and paper-based
- Update company databases, records, and internal systems
- Handle confidential information responsibly and in accordance with company policies
- Liaise with employees, customers, suppliers, and external stakeholders
- Distribute incoming and outgoing correspondence
- Assist with internal communications and administrative updates
- Arrange meetings, prepare agendas, and take minutes where required
- Assist with processing invoices, purchase orders, and expense claims
- Maintain office supply levels and order stationery and other necessary materials
- Support basic data entry and administrative financial tasks
- Monitor office expenditure and maintain relevant records
- Provide administrative support to managers and other team members
- Assist with onboarding new employees and preparing relevant documentation
- Maintain staff records and update internal contact lists
- Support the organisation of company events, training sessions, and team meetings
- Undertake other reasonable administrative duties as required
Requirements
- Previous experience in an administrative or office support role is desirable
- Good written and verbal communication skills
- Strong organisational and time-management abilities
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
- Accurate data entry and attention to detail
- Ability to prioritise tasks and meet deadlines
- Professional telephone manner and customer service skills
- Ability to handle confidential information with discretion
- A proactive approach and the ability to work independently and as part of a team
Nice to have: