Office Administrator

About This Role

Organizing and maintaining daily office operations is the core of this administrative role. You will welcome visitors, support clients and colleagues, manage records and calendars, and handle accurate data entry. By keeping information accessible and communication clear, you help clients receive responsive service and enable colleagues to focus on their work.

Responsibilities

• Answer incoming calls and direct customer inquiries
• Greet visitors and assist customers
• Order office supplies and maintain inventory
• Prepare customer invoices and process billing
• Enter bills and basic transactions into QuickBooks
• Assist with accounts receivable and payable
• Maintain customer and vendor records
• Organize office paperwork and administrative files
• Support management with miscellaneous administrative duties

Requirements

• Office experience, including administrative or clerical duties, front desk work, customer service, or personal assistant experience, is helpful
• Demonstrated computer skills and technical proficiency, including computer literacy, typing, spreadsheets, and common productivity software
• Clear client communication, professional phone etiquette, and strong organizational and time management skills
• Bilingual ability is a plus

Nice to have:

• Familiarity with QuickBooks, Microsoft Office, data entry, filing, proofreading, and calendar management

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Important Details

• Schedule: 40.0 hours per week