Office Administrator

About This Role

This administrative post keeps daily operations organized and welcoming, supporting the team by managing front desk activity, handling records, coordinating calendars, and responding to client needs. Accurate records and responsive communication help clients get timely support and colleagues stay focused on their work.

Responsibilities

• Welcome visitors, provide front desk support, and deliver attentive customer service
• Answer and route calls using multi-line phone systems; communicate clearly and follow professional phone etiquette
• Complete data entry, filing, proofreading, typing, and word processing; maintain accurate spreadsheets and records
• Coordinate calendars, organize office workflows, and support office management with strong time management and organizational skills
• Assist with bookkeeping and QuickBooks tasks, as assigned, while protecting confidential information

Requirements

• Office, clerical, or administrative experience, including customer support, client communication, or personal assistant duties, is helpful
• Demonstrated computer skills and technical proficiency with Microsoft Office, Google Workspace, and other productivity software
• Familiarity with data entry, spreadsheets, calendar management, and basic bookkeeping is preferred
• Clear phone communication, attention to detail, and the ability to prioritize tasks in a busy office

Nice to have:

• Dental or medical receptionist experience
• Bilingual communication skills

Benefits

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance