Office Administrator

About This Role

An Office Administrator drives operational efficiencies and supports the business's continued growth. This position is integral in maintaining and supporting accounting policies, processes, and controls, handling key financial and administrative tasks. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to manage multiple tasks simultaneously.

Responsibilities

• Serve as a front-desk presence by answering incoming calls and directing inquiries as appropriate
• Assist with guest, vendor, and visitor coordination
• Manage incoming mail, deliveries, and office supplies
• Provide general administrative support to ensure smooth daily operations
• Perform other administrative and operational tasks as assigned
• Assist with a variety of accounting functions, including accounts receivable, accounts payable, invoicing, and expense tracking, based on business needs
• Support the accurate processing, reconciliation, and maintenance of financial records
• Assist with billing, collections, and vendor payments in accordance with established policies and procedures
• Help maintain accounting controls, documentation, and compliance with internal processes
• Provide general accounting support and assist with other reasonable accounting-related duties appropriate to experience and skill level

Requirements

• Demonstrated internal/external customer service skills
• Excellent written and oral communication skills
• Highly organized, detail oriented, and able to handle multiple tasks under specific time constraints

Nice to have:

• 2+ years of bookkeeping experience, to include both A/P and A/R
• Sage experience
• Strong Excel skills