Office Administrator

About This Role

An Office Administrator with knowledge of financial management is sought to oversee daily office operations and support administrative and financial activities. The role involves managing office documentation, maintaining financial records, tracking expenses, and ensuring smooth coordination between management, clients, and team members.

Responsibilities

• Manage daily office operations and administrative activities
• Maintain financial records, invoices, bills, receipts, and payment details
• Track office expenses, budgets, and cash flow records
• Assist with basic bookkeeping, expense tracking, and financial reporting
• Monitor client payments, outstanding dues, and vendor payments
• Handle phone calls, emails, appointments, and office correspondence
• Maintain organized records, files, contracts, and project-related documents
• Coordinate with architects, clients, vendors, and other team members
• Assist management with administrative and financial documentation
• Monitor office supplies and ensure the smooth functioning of the office

Requirements

• Minimum 1 year of experience in office administration or a related role
• Good knowledge of financial management, bookkeeping, and expense tracking
• Familiarity with invoices, billing, payment records, and basic financial reporting
• Proficiency in MS Excel, MS Office, and email communication
• Strong organizational, communication, and time-management skills
• Ability to handle confidential financial information responsibly

Nice to have:

• Knowledge of accounting software such as Tally or similar tools
• Previous experience in an architectural firm or construction-related company

About the Company

Paul & Shini Architects is focused on creating thoughtful architectural spaces.