Office Administrator

About This Role

An Office Administrator aids in maintaining sound business practices and administrative procedures at a Girl Scouts of Colorado (GSCO) camp property. This position helps to provide program support and camper care, and also supports the property, hospitality, operational, program, health, and cabin leadership team as needed as part of the camp team. A primary function of this job is to ensure that each member, guest, and visitor receives the highest caliber of service.

Responsibilities

• Support camp administrative practices, such as answering phones, responding to emails, paperwork organization and collection, printing, scanning, collating, and mail management
• Aid in HR procedures at camp
• Manage camper systems including paperwork retrieval, camper reporting, arrival and departure, family communication, and surveys
• Account for camp's finance systems, such as credit card management, petty cash in and out, expense reporting and records, receipt collection, and bill payment as assigned
• Provide and/or support emergency procedures during on-site and off-site trip incidents
• Provide and/or support health and wellness practices
• Provide support as necessary to all operational, program, cabin leadership, and health staff
• Support the work of the site, kitchen, and housekeeping staff as needed
• Assist in the care and management of office, program, and general equipment, including storage, maintenance, and usage in coordination with fellow team members
• Assist in camper program delivery when needed, by the directive of supervisor
• Account for the care, maintenance, cleanliness, and inventory of various camp areas, as assigned
• Assist in the supervision of campers for various activities, by the directive of supervisor, as needed
• Support and counsel campers in daily living, camp activities, and developing peer relationships as needed
• Manage administrative responsibilities in a timely, independent, and detail-oriented manner
• Work on the development of daily and weekly schedules, as assigned, and in cooperation with other staff, based on camp program, camper planning, and camp goals
• Provide and participate in camper and staff feedback forms as necessary for the overall camp's strategic planning
• Participate in regular staff meetings and training for planning purposes, communication resolutions, and carrying out assignments
• Coordinate and communicate schedules to campers and staff as necessary
• Carry out ongoing observations to assure that goals and expectations of leadership and program delivery are positive and appropriate
• Interact with digital systems including Office 365, CampMinder, Slack, Instagram, and Facebook
• Respect the confidential nature of all information pertaining to staff, volunteers, and campers