Office Administrator

About This Role

This Office Administrator position provides project support, basic office administrative support, and assists with special projects. The role suits a flexible, motivated administrator with a positive attitude who can assist with a number of tasks for the group.

Responsibilities

• Provide general administrative and clerical support to ensure efficient and effective office operations
• Answer and direct phone calls, take messages, and assist with inquiries in a professional and courteous manner
• Greet and assist visitors, clients, and employees, creating a positive and welcoming atmosphere
• Sort and route incoming mail; prepare outgoing mail
• Maintain office supplies
• Maintain filing system (marketing, project, and general information)
• Provide project support, including meeting and travel arrangements, invoicing, and document processing
• Maintain local office checking account; process check requests
• Prepare local office expense reports and payroll for processing to Corporate
• Prepare local office accounts payable/accounts receivable for processing to Corporate
• Assist Project Managers with budgeting and other billing issues
• Assist Office Manager with operating and capital expenditure budget as requested

Requirements

• Proven experience as an administrative assistant or in a similar support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication skills, both written and verbal
• Excellent organizational and time management abilities
• Attention to detail and a high level of accuracy
• Ability to multitask and prioritize tasks effectively
• Professional demeanor and exceptional interpersonal skills
• Discretion and ability to handle sensitive information
• 4 to 6 or more years of administrative experience
• High School Degree or Equivalent

Nice to have:

• Supervisory experience
• Experience with Federal Badging

Benefits

• Comprehensive benefits package, including options for health insurance, life insurance, disability coverage, paid time off, and retirement savings plans

Important Details

• Visa sponsorship: not currently offered

About the Company

For nearly a century, Wilson & Company, Inc., Engineers & Architects, has provided award-winning engineering, architecture, planning, environmental, surveying, geospatial, and construction management services. With employees across multiple offices in the Midwest, Southwest, Rocky Mountain, and Western regions in the United States, the company helps clients move from concept to completion, transforming unused spaces into productive places, underutilized facilities into efficient ones, and rural or urban challenges into achievable solutions.