Office Administrator

About This Role

Managing daily office operations and supporting the growing team is the core of this Office Administrator role at Tight Line Construction. The ideal candidate will handle everything from accounts payable/receivable and payroll processing to onboarding documentation and safety tracking.

Responsibilities

• Process accounts payable/receivable
• Track project invoices
• Manage expense receipts
• Prepare data for payroll
• Manage daily office operations
• Answer incoming phone calls
• Route correspondence
• Maintain digital and physical filing systems
• Assist project managers with safety documentation, permit tracking, compliance filings, and subcontractor paperwork (e.g., certificates of insurance)
• Facilitate onboarding paperwork for new hires
• Maintain up-to-date employee records
• Monitor and order office supplies, PPE, and uniform inventories

Requirements

• 2+ years of administrative experience, ideally within the construction, trades, or engineering industries
• High school diploma or equivalent
• Strong organizational skills
• Keen attention to detail
• Excellent written and verbal communication
• Ability to multitask in a fast-paced environment

Nice to have:

• Proficiency with QuickBooks Online, Microsoft Office (Excel, Word), and project management platforms (e.g., Procore, Buildertrend)
• Associate’s or Bachelor’s degree in Business Administration or a related field

Benefits

• Profit Sharing
• Paid time off (PTO) and paid holidays
• Retirement savings plan options
• 401(k) matching
• Health insurance
• Retirement plan

Important Details

• Schedule: No more than 40.0 hours per week
• Contract: Permanent

Application Process

• Submit your resume, references, and a brief summary of your relevant project experience

About the Company

Tight Line Construction is seeking an organized and proactive Office Administrator to support its growing team.