About This Role
This Office Administrator role supports property management operations, focusing on administrative coordination, high-volume data entry, lease preparation, and scheduling. It suits a detail-oriented candidate comfortable with property management systems and capable of managing multiple tasks in a fast-paced office environment.
Responsibilities
- Perform administrative and high-volume data entry while maintaining accurate tenant and financial records
- Prepare leases, rental agreements, and tenant documentation
- Schedule property showings, maintenance appointments, inspections, and meetings
- Manage incoming calls and emails with professional phone etiquette
- Maintain organized tenant files, documents, and office records
- Enter invoices, expenses, and financial transactions using Buildium
- Communicate with tenants, vendors, and maintenance teams to coordinate services
- Assist with document preparation, filing, and general office coordination
- Monitor office supplies and support daily office operations
- Perform minor accounting and bookkeeping using Quickbooks
Requirements
- Administrative and data entry experience
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and schedules simultaneously
- Proficiency in Microsoft Office (Advanced Excel required)
- Strong written and verbal communication skills
- Professional phone etiquette
Nice to have:
- Experience with Buildium or similar property management software
- Experience in property management or real estate offices
- 3 years of Microsoft Excel experience
- 2 years of data entry experience
- 1 year of bookkeeping experience
Benefits
- Professional and supportive work environment
- Opportunity to grow within a property management organization
- Work permit available
Important Details
- Schedule: 37.5 hours per week
- Contract: full-time, permanent
About the Company
We are a property management organization.