Office Administrator

About This Role

Organizing daily operations and providing essential support to clients and colleagues is the core of this Office Administrator role. You will manage front desk activities, handle communications, maintain records, and assist with various office management tasks. This position suits a detail-oriented individual who ensures smooth information flow and effective communication.

Responsibilities

• Welcome visitors, provide front desk customer service, and manage multi-line phone systems with professional phone etiquette
• Respond to client inquiries, direct calls, and support clear, courteous phone communication
• Complete data entry, filing, proofreading, word processing, and spreadsheet updates using Microsoft Office and other productivity software
• Coordinate calendars, organize office records, and assist with administrative and personal assistant tasks as needed
• Manage QuickBooks, including bookkeeping, financial reports, AP/AR, and preparing financial items for taxes

Requirements

• Office experience, including administrative or clerical work, front desk duties, customer service, or customer support
• Computer literacy and technical proficiency with Microsoft Office, spreadsheets, word processing, typing, and data entry
• Strong organizational and time management skills, attention to detail, and reliable follow-through
• Clear client communication and professional phone skills; experience with multi-line phone systems is useful
• QuickBooks knowledge and personal assistant or calendar management experience is a must
• Bilingual ability is required

Important Details

• Schedule: 40.0 – 48.0 hours per week