About This Role
This managerial role oversees the daily operations and administration of the office, ensuring a smooth and efficient working environment. It involves managing office facilities, coordinating travel for executives, and providing general administrative and executive support.
Responsibilities
- Oversee daily office operations to ensure a smooth and efficient working environment
- Manage office supplies, vendors, and facility-related matters
- Coordinate maintenance, repairs, and general office upkeep
- Ensure compliance with company policies and administrative procedures
- Coordinate travel arrangements for the CEO and CXO-level executives, including close liaison with travel agents for both local and international travel
- Manage flights, accommodation, and full travel itineraries
- Ensure cost-effective travel planning in line with company policies
- Handle visa applications and travel documentation when required
- Prepare detailed travel schedules and provide on-trip support when needed
- Organise key meetings, conferences, and senior management events locally and overseas
- Liaise with Building Management on tenancy agreements, office premises matters, and car park arrangements
- Manage office facilities and services, including pantry supplies, cleaning, plumbing, electrical services, pest control, and other maintenance needs
- Draft formal letters and correspondence to external stakeholders for operational and administrative matters
- Support setup and basic troubleshooting of video conferencing equipment and office IT tools
- Organise company events, meetings, and internal activities
- Liaise with internal teams and external stakeholders as required
- Maintain proper filing systems and documentation
- Support ad-hoc administrative tasks as assigned
- Provide executive support to the CEO on an ad-hoc basis, including calendar management, scheduling, and general administrative support
- Prepare reports, presentations, and correspondence as required
- Handle confidential information with a high level of discretion
Requirements
- Bachelor’s degree in Business Administration or related field
- More than 10 years of experience in office management, executive support, or administrative roles
- Strong organisational and multitasking skills
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office applications
- High level of discretion, professionalism, and integrity
- Strong spoken and written English skills
- Working proficiency in spoken and written Bahasa Malaysia
