Managing and preserving the historic and archaeological collections of the Mound House is the core of this role. The Museum Registrar manages all aspects of collections, including documentation, cataloging, inventory, loans, accessioning, and the care and storage of artifacts. This position suits a detail-oriented, mission-driven professional with strong knowledge of museum registration practices and cultural property laws, including NAGPRA, along with the organizational skills to structure unmanaged collections.
Responsibilities
Be responsible for all aspects of collections management for the Town
Oversee the registration, documentation, and cataloging of museum artifacts, ensuring their proper care, storage, and accessibility for exhibition, research, and educational purposes
Process uncatalogued collections and resolve abandoned property
Ensure the accuracy and completeness of artifact records in the museum's database or collections management system; manage inventories, enter data, and maintain collection records
Research, facilitate, and implement the adoption of a collections management system
Implement standardized procedures for artifact handling, labeling, and documentation to maintain consistency and compliance with best practices
Conduct regular inspections of artifact storage areas to monitor environmental conditions, security, and preservation needs; designate proper storage for collection objects
Create and oversee collections paperwork, including loan documents, donation records, condition reports, and accession and deaccession files
Manage incoming and outgoing loans, including preparing loan agreements, completing condition reports, communicating with lenders and borrowers, and arranging shipping and transportation
Coordinate the movement of artifacts for exhibition, research, loans, and other purposes, ensuring proper documentation and adherence to legal and ethical guidelines
Participate in exhibition activities, including object handling, packing, unpacking, and condition reporting
Oversee conservation, restoration, historic preservation, and archaeological excavations as needed for the preservation of objects and landscapes
Develop, implement, and train staff on collections policies and procedures, including integrated pest management, climate control, and handling
Ensure the Town's compliance with state and federal cultural property laws and regulations, collections ethics, and best museum practices
Facilitate access to collections by researchers and the public while ensuring the security and confidentiality of sensitive information
Serve on the accession committee and attend all assigned meetings
Advocate for collections development and budget requests to properly care for and manage the Town's collections; assist in writing collections-related grants
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Assist in developing and implementing the disaster management plan for the Mound House, cultural resources, and collections
Train, guide, and supervise museum staff, volunteers, and interns working in collections
Research, prepare, edit, and maintain educational and exhibit materials
Engage the community through lectures, workshops, tours, and educational programs that promote awareness and appreciation of the museum's collections and mission
Assist with special events, visitor experience, and general office routines, including participant registration, reports, phones, and public information
Ensure compliance with safety standards and regulations
Attend all assigned events and meetings
Perform other duties as assigned
Report and carry out duties as directed for the duration of an emergency, which may require working around the clock for several days on short notice
Requirements
Bachelor's degree in Museum Studies, Archaeology, Historic Preservation, or a related field
Minimum of two (2) years of experience working directly in museum registration, collections management, archives, or a related setting
Valid Florida Driver License
Knowledge of historic and archaeological collections
Knowledge of current collection care standards and best practices for collections management
Knowledge of museum registration practices, cataloging standards, and collections management principles
Knowledge of cultural property laws and Native American Graves Protection and Repatriation Act (NAGPRA) compliance
Skill in using Microsoft Office and collections management software
Skill in creating and implementing collections-related policies and procedures
Skill in organizing unmanaged collections and implementing processes that ensure proper practices and regulations are followed
Skill in conducting collection inventories and preparing administrative paperwork, records, and reports
Skill in communicating effectively, orally and in writing, and working collaboratively with diverse stakeholders
Skill in organizing work, attending to detail, and managing multiple tasks and priorities
Ability to analyze and organize data and prepare accurate records and reports
Ability to build and maintain positive, collaborative relationships with affiliated tribal governments and descendant communities
Ability to work with and serve a diverse local community, the general public, coworkers, and program participants
Ability to uphold ethical and professional standards in museum practices and operations
Ability to work a varying schedule, including nights, weekends, and emergency activations, when required
Ability to lift and handle objects up to 50 pounds and to stand, walk, stoop, push, pull, and crawl
Ability to paddle and assist visitors getting in and out of kayaks in unstable footing conditions; physical effort applies to no more than six (6) hours per day
Ability to perform strenuous work in varying and adverse weather conditions, including heat, cold, rain, and potentially hazardous environments
Task requires sound perception and discrimination
Task requires visual perception and discrimination
Task requires oral communications ability
Nice to have:
CPR and First Aid certification, or must obtain within ninety (90) days of hire
Benefits
Comprehensive health insurance with low deductibles and annual maximums; the Town covers 100% of employee premiums and 50% of dependent premiums
Employer-paid life insurance
Short- and long-term disability coverage
Gym membership reimbursement
Accrued paid leave monthly
Sick leave and a birthday benefit annually
14 paid holidays
Supportive, team-oriented environment
Immediate vesting in a 401(a)/457(b) pension plan with generous employer contributions
Important Details
Schedule: varying, including nights and weekends
About the Company
The Town of Fort Myers Beach manages and preserves the historic and archaeological collections of the Mound House.
As a Council-Manager form of government, the Town of Fort Myers Beach serves about 6,500 full-time residents, 140,000 seasonal residents, and more than 1 million annual visitors on Estero Island from Matanzas Pass Bridge on the north end to Big Carlos Pass Bridge on the south end.
