Museum Administrator

About This Role

The Museum Administrator acts as the first point of contact for visitors to the DesBrisay Museum, offering a warm greeting, sharing information on onsite programs, exhibits and events, and ensuring positive client relations. This administrative position primarily involves collating information, managing files, and tracking and directing community requests. The role suits someone with a strong sense of community who is passionate about local history, culture, and the arts.

Responsibilities

• Open and close the museum for public open hours, including setting out the advertising sandwich board, ensuring appropriate cultural flags are flown, ensuring the lights are on, and exhibits are ready for visitation
• Greet visitors and respond to their needs regarding museum offerings
• Provide interpretation of museum exhibits and collections
• Complete and maintain records of visitor attendance, museum climate log, and other records as required
• Answer phones, monitor the museum’s email account, and direct messages as appropriate
• Coordinate meetings, events, and room bookings
• Maintain the museum’s office and digital event calendar
• Assist with events, programs, and exhibits, and any other related duties as assigned
• Collate information for quicker recall, including monthly reports, exhibit and site usage, and online statistics
• Prepare financial reports, including but not limited to petty cash, cash deposits, and purchase orders
• Perform all other duties as assigned

Requirements

• Previous experience with office administration, records management, or similar experience
• Previous experience with administration in a museum setting is preferred
• Heritage interpretation and public engagement in small and large groups of various ages
• Customer service
• First Aid/CPR (to be provided by employer)
• Valid Nova Scotia Class 5 driver’s license
• WHMIS (to be provided by employer)
• Subject to periodic security checks, as involves working with children, seniors, and other vulnerable persons
• Satisfactory Criminal Record Check, Vulnerable Sector Check, and Drivers Abstract

Nice to have:

• Post-secondary diploma in business administration, public relations, education, administration, or related field

Benefits

• Defined Benefit Pension Plan - PSSP

Important Details

• Schedule: 20 hours per week, variable schedule, generally Tuesday to Saturday, 1 p.m. to 5 p.m., with variable hours as required; regularly scheduled hours require weekend work, and you may be required to work evenings; flex time arrangements are possible