About This Role
This full-time position involves performing statutory duties under the Municipal Act, 2001, and supporting effective municipal governance. The role oversees Council and committee administration, corporate records management, municipal elections, access to information and privacy, licensing, and accessibility coordination. It suits a qualified individual with strong administrative and governance support skills.
Responsibilities
- Perform the statutory duties of the Municipal Clerk under section 228 of the Municipal Act, 2001, and other applicable legislation
- Coordinate Council and committee meetings; prepare agendas, draft by-laws and resolutions, record proceedings and decisions without note or comment, record votes when required, and maintain official minutes and by-laws
- Provide procedural advice and governance support to Council, committees, the CAO/Treasurer, and municipal staff, consistent with the Municipality's procedure by-law and applicable legislation
- Review reports and correspondence, prepare responses and reports, and coordinate follow-up on Council decisions and routine administrative matters
- Provide administrative and meeting support for planning and building functions, including application intake and Committee of Adjustment processes, as assigned
- Administer records and information management (RIM), including corporate records, retention schedules, and the municipal filing system
- Coordinate access-to-information requests and privacy responsibilities under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)
- Conduct municipal elections in accordance with the Municipal Elections Act, 1996
- Administer municipal licensing and permits, including lottery licences and marriage licences, as authorized; support corporate property and rental agreement administration as assigned
- Perform civil marriage ceremonies and act as a commissioner for taking affidavits where authorized under applicable legislation
- Support compliance with relevant legislation, including the Municipal Act, 2001, Planning Act, Municipal Elections Act, 1996, and other applicable statutes and regulations
- Work collaboratively with Council and staff to support timely, accountable, and well-documented municipal decision-making
- Coordinate assigned accessibility requirements under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA)
- Carry out responsibilities in accordance with applicable occupational health and safety policies and requirements
- Organize civic and municipal functions in accordance with established protocol
- Perform other related duties as assigned
Requirements
- Completion of post-secondary studies in Public Administration, Law, or a related discipline; an equivalent combination of education and relevant experience may be considered