About the role
Job Summary:
We're ready to welcome a Real Estate Admin VA (MLS Entry Specialist) to hold the entry and upkeep of residential property listings across several regional MLS systems. In the role you'll work listing orders from our internal system, key in complete and compliant listing data, upload photos and supporting documents, and keep every listing current as properties move through their lifecycle. This is a precision-driven position where accuracy and consistency count for more than volume, and it calls for someone who has truly worked inside MLS platforms before.
Key Responsibilities:
- Key new residential property listings into the correct regional MLS system based on property location
- Pull work from the internal order queue and work listings in line with turnaround expectations
- Upload property photos, disclosures, and supporting documents to each listing
- Apply the correct field requirements, formatting rules, and compliance standards for each individual MLS board
- Update listing statuses as properties move through the pipeline (active, pending, price change, sold, withdrawn)
- Check listings for accuracy and completeness before and after publishing
- Hold listing data integrity across every active market, putting right errors and inconsistencies as they surface
- Track completed and pending entries so the queue stays current and nothing slips
- Pass on progress, blockers, and clarifying questions promptly through internal channels
Mandatory Skills:
- Proven hands-on time keying in and running listings in an MLS system (this is a firm requirement)
- Time spent working across more than one MLS board or regional system, with a grasp that field requirements and rules differ between them
- Strong attention to detail and a high standard for data accuracy
- Capacity to follow detailed, market-specific procedures consistently without shortcuts
- Comfortable working from a task queue inside proprietary or internal software
- Solid computer literacy, covering file handling, document uploads, and web-based platforms
- Dependable, precise, and able to work on your own with little supervision
- Strong written and verbal communication skills in English
Preferred Skills:
- Grounding as a listing coordinator, transaction coordinator, or real estate administrative assistant
- Familiarity with residential real estate transaction terminology and documentation
- Time spent with Microsoft Teams or similar workplace communication tools
- Exposure to iBuyer, investor, or high-volume residential acquisition workflows
- Capacity to carry several markets and competing deadlines at once
- History of spotting and flagging data or compliance issues proactively rather than waiting to be asked
Why Join Us:
This is a stable, long-term role on a growing team where precision is truly valued and your work bears directly on how quickly properties move. You'll be trusted with real ownership over an important part of the operation, backed by clear systems and an accessible team. If getting the details right every single time is where you take pride, you'll do well here.
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