About This Role
The Medical Records Specialist acts as a records and data specialist, organizing and prioritizing workload, assuring the accuracy of reports and records, and maintaining records for all employees and members of GMHC. This role involves extensive communication with various parties and ensuring compliance with regulations.
Responsibilities
- Effectively communicate and handle the public, members, member's families, and co-workers
- Compile and maintain all medical records for all members according to MCC, State, and Federal guidelines
- Gather monthly statistical data and other information as directed by Executive Director and supervisor within one week of need/request
- Provide requested member's information by attorneys, disability, and other providers timely
- Coordinate and communicate with hospitals in acquiring histories, discharge summaries, and other necessary paperwork within thirty days
- Build SR and outpatient charts and file records for MHC
- Thin charts accordingly
- Assist with signing admission paperwork
- Prepare binders for APN
- Do AmeriChoice reports
- Perform daily medical record chart audits
- Assist Receptionist/Secretary with admission of new members and paperwork, as well as pulling charts for next day services
- Fill in for receptionist from time to time, which requires becoming familiar with scheduling
- Mail PCP letters to PCP to notify that clients are receiving their services from GMHC
- Prepare and make sure doctor signs all orders and labs as indicated
- Comply with all state and federal laws in regards to maintaining the privacy of members
- Perform other duties or tasks assigned by the supervisor
- Ensure all records are audit ready, continually, as well as following up on audit results
Requirements
- High school diploma or GED required
- Two years of experience preferred
- Genuine interest in working with mentally ill persons
- Willingness to conform to unusual situations
- Initiative in maintaining facility in state of good repair
Nice to have:
- College Degree or Medical Records training
Important Details
- Travel: May be required to travel, locally, from time to time
- Works under minimum supervision performing daily duties
