About This Role
This full-time Medical Records Clerk position involves organizing, updating, and maintaining patient files using an electronic medical record (EMR) system. The role requires a professional, enthusiastic, and energetic individual with strong organizational skills and a positive attitude, dedicated to assisting individuals with their healthcare needs.
Responsibilities
- Organize, update, and maintain patient files using an electronic medical record (EMR) system
- Run appointment schedules for all locations excluding Lebanon
- Distribute letters and medical records to be released on physicians’ desks
- Scan facesheet and HIPAA form into Optivate PM system
- Scan health and medicine form into Optivate EMR system
- Scan diabetic eye exams into patient charts and fax to appropriate doctors
- Scan patient demographics into patient charts in the EMR system
- Scan/fax records to satellite offices
- Scan other materials as needed
- Print route slips for the next business day’s appointments and prepare chart sleeves for new patients
- Protect sensitive data and maintain patient confidentiality according to HIPAA regulations
- Place route slips in sleeves and take to the front desk
- Update any changes on the facesheet for established patients and new patient demographics in Optivate PM
- Update the facesheet and HIPAA for established patients
- Run messages to tech stations as needed
- Monitor incoming faxes/emails and send them to the appropriate departments
- Annually archive charts and prepare for OMUVS storage
Requirements
- High school diploma or equivalent
- Previous experience in a medical office
- Strong proficiency with computer databases and data entry
- High attention to detail, strong organization, and strict ethical judgment regarding privacy
- Good communication, time management, problem-solving, and organizational skills
- Basic computer skills to scan, organize, and access electronic health records
Benefits
- Health insurance
- Dental insurance
- Life insurance
- 401(k) match
- FSA
- Holiday pay
- Vacation time off
- Sick/personal time off
Important Details
- Schedule: Monday–Friday, no evenings or weekends required
About the Company
Mattax Neu Prater Eye Center has been meeting specialized eye care needs for over 26 years.