About This Role
This Medical Assistant and Medical Office Administrator role involves providing administrative support within a medical office setting. The position suits a highly organized and detail-oriented professional who enjoys working with people, managing multiple priorities, and playing a key role in delivering exceptional service.
Responsibilities
- Serve as the primary administrative contact for tenants, vendors, contractors, and internal teams
- Coordinate tenant communications, notices, service requests, move-ins, move-outs, and general inquiries
- Maintain accurate lease files, tenant records, insurance certificates, vendor contracts, and other documentation
- Support lease administration activities, including tracking renewals, amendments, deposits, arrears, and critical dates
- Assist with invoice processing, purchase orders, expense coding, account reconciliations, and rent collection activities
- Support budgeting, reporting, tenant correspondence, and special projects
- Coordinate maintenance requests, monitor work orders, and follow up with service providers to ensure timely completion
- Work closely with cross-functional teams to maintain accurate records and reporting
- Ensure administrative processes are completed in accordance with company policies and operational standards
Requirements
- Minimum 3 years of experience in property administration, property management, or a related administrative role
- Strong understanding of property operations and tenant services
- Post-secondary education in Business Administration, Property Management, Real Estate, or a related field is preferred
- Strong organizational and time management skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office, including Excel, Outlook, Word, and Teams
- Legally eligible to work in Canada
Nice to have:
- Experience with property management software
Benefits
- Competitive compensation and benefits package
- A collaborative, fast-paced team environment
Important Details
- Work format: 3 days per week in-office, 2 days remote
About the Company
Our client is an established and growing real estate company.
