Medical Administrative Assistant

Duties

• Provides direct support to the senior ART in planning, directing, implementing, and controlling all elements of the medical unit on a day-to-day basis.
• Provides support toward conducting studies, collecting data and identifying trends. Assists in reviewing status of training and personnel assets for Status of Resource and Training System (SORTS) reporting/Annual Tour.
• Responsible for tracking of unit funds and medical/non-medical supply expenditures and activities.
• Responsible for effective management and execution of unit personnel programs.
• Responsible for information management processes within the unit. Monitors compliance with medical requirements to ensure timely completion and medical qualification of assigned personnel.

Qualifications

SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience at the next lower grade (GS-06) or equivalent. Specialized experience must include knowledge of an extensive body of office administration policies, procedures, and operations requiring extended training and experience to perform a wide variety of interrelated or nonstandard procedural assignments and resolve a wide range of problems. The incumbent must have an in-depth knowledge of the mission and medical functions of the wing.

OR

Federal Time-In-Grade (TIG) Requirement for General Schedule (GS) Positions: Applicants must have served at least 52 weeks at the GS-06 or higher grade (or equivalent in an alternate pay system) within the Federal Civil Service to be considered for referral. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of Air Force Reserve medical service mission, organization, programs, and functions to include aspects of carrying out unit's medical training and administrative program to ensure medical mission can be effectively accomplished.
2. Knowledge of practices, procedures, and methods used to measure the effectiveness, efficiency, and productivity of responsible medical programs.
3. Knowledge of a military command structure and medical administrative concepts, theories, procedures and techniques, as well as a specialized knowledge of wartime medical operations and missions.
4. Knowledge of Air Force medical planning and programming concepts and a thorough knowledge of units medical mission, equipment specifications (Allowance Standards) and operational parameters.
5. Knowledge of medical and administrative programs throughout the Air Force Reserve in order to conduct studies, analyze findings, and make recommendations on substantive program changes within the unit.
6. Skill and ability to prepare project/staff reports and deliver briefings to high level officials both civilian and military. Skill in meeting with the public, presenting briefings and working with others. Ability to plan, organize, and communicate both orally and in writing.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.