About This Role
Coordinating complex submissions and developing compelling content for transportation and public-sector pursuits in Pennsylvania is the core of this role. The Marketing Coordinator will collaborate with marketing and technical teams to position the company to win, with a focus on PennDOT proposals.
Responsibilities
- Coordinate proposals, qualifications, statements of interest, presentations, and other pursuit materials for PennDOT and other Pennsylvania public-sector clients
- Review solicitations and develop compliance tools, schedules, outlines, and production plans to keep submissions responsive and on time
- Facilitate proposal kickoffs and reviews, coordinating assignments, milestones, and input from technical contributors
- Write and edit content that clearly communicates team qualifications, project understanding, differentiators, and client value
- Coordinate PennDOT ECMS and other agency submission requirements, including compliance and quality reviews and final delivery
- Work with project managers, technical staff, teaming partners, and subconsultants to develop and integrate pursuit materials
- Support interview preparation, presentations, and other marketing initiatives as needed
- Conduct marketing database queries as well as input data and maintain accuracy of data on an ongoing basis in firm databases and content libraries
Requirements
- 4+ years of AEC marketing or proposal experience, preferably supporting transportation or public-sector pursuits
- Demonstrated experience supporting PennDOT proposals, qualifications, letters of interest, or similar submissions
- Strong writing, editing, organization, and communication skills
- Ability to interpret solicitation requirements and manage multiple deadlines and contributors
- Proficiency in Adobe InDesign and Microsoft Office
- Bachelor’s degree in communications, marketing, English, journalism, business, or a related field, or equivalent relevant experience
- Willingness to work in the office and travel occasionally to support pursuits, interviews, or team needs
Nice to have:
- Experience with PennDOT ECMS and consultant selection or qualifications workflows
- Experience supporting pursuit strategy, positioning, messaging, teaming, and pre-positioning for strategic project and program opportunities
- Proposal experience with other Pennsylvania public agencies or authorities, such as the Pennsylvania Turnpike Commission, SEPTA, City of Philadelphia, counties, municipalities, transit agencies, or similar clients
- Experience supporting transportation or infrastructure pursuits
- Familiarity with Pennsylvania’s transportation and public-sector AEC community; existing industry relationships or a professional network within the state are a plus
